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Attendance Data Summary and Analysis

Student Attendance Data By Grade Level

Summary of Findings

  • Chronic Absenteeism is defined as students who are absent 10 percent or more during the school year.
  • Students “At Risk for Off Track” are chronically absent with absenteeism rates between 10-19 percent of the school year.
  • Students “Off-Track” are chronically absent with absenteeism rates over 20 percent of the school year.
  • During the 2017-2018 school year, 76 percent of students in grades K-5 were identified as “On Track” based on student attendance data.
  • During the 2017-2018 school year, Grades K and 5 have the highest rates of chronic absenteeism.
  • During the 2017-2018 school year, Grades 1 and 4 has the lowest rate of chronic absenteeism.

Precise Problem Statement

Twenty-four percent of students are not “On Track” based on student attendance data.  Four percent of students are absent 12 or more days per trimester and Twenty percent of students are absent 6-11 days per trimester.  This pattern is most common in kindergarten and fifth grade.  We believe that working together as a school community we can improve our student attendance, which will in turn enhance student sense of belonging and academic success.

 

2019-2020 Attendance Goals

By June 2020, 80% of students in grades K-5 will attend school at least ninety percent of the time, making them On Track for graduation based on student attendance as an early warning sign.

Communication of Absences to the School

Procedure for Verification for Valid Excused Absences

Valid Excused Absencesare an illness, which may be either mental or physical; a family death; an absence permitted by a school age minor’s individualized education program (IEP) or Section 504 Plan; a family emergency; a family event; observance of religious holiday; medical appointment; pre-approved education/vacation leave.

  • Students will be expected to obtain make-up work from their teacher and to complete make-up work and assignments within assigned timeframe.
    • A student’s academic grade should not be penalized for absences or tardies.
  • Teachers will be responsible for providing students with make-up work and identifying a reasonable deadline for completion. 

Illness or Medical Appointment

  1. Parent provides a note from a health care provider to the front office.
  2. School front office staff records absence as E-DR.

Family Death, Family Emergency, Religious Holiday

  1. Parent provides notification to the school that the student will be absent.
    1. For students who have NOT missed 10 percent or more of the school year, parent notification (e.g. call, email) will be accepted for documentation of absence.
    2. For students who have missed 10 percent or more of the school year, additional documentation in addition to parent notification will be required (e.g. obituary, wedding announcement)
  2. School front office staff will record the absence using the appropriate school code (i.e. E-B, E-CT, E-R, E-FE).

Related to IEP or Section 504 Plan

  1. IEP or 504 Team identifies and documents in student plan specific criteria for excused student absences (e.g. doctor’s note identifies chronic medical illness, parent calls when student is absent due to chronic illness)
  2. IEP or 504 case manager communicates these criteria to front office staff.
  3. Parent provides notification to the school that the student is absent due to pre-identified individual student needs.
  4. School front office staff will record the absence using the appropriate school code.

Procedure for Education/Vacation Leave

A student may be allowed up to ten (10) days for education/vacation leave in a given school year, if prior arrangements have been made with the school for the student to make up his/her homework.

  1. Prior to education leave, parents complete an Education Leave/Vacation Form for approval.
  2. Teachers will complete Work to Be Completed section and determine a reasonable due date.
  3. School administration will verify education leave.  If education leave exceeds 10 days within one school year, school administration will communicate with their School Performance Director to determine is approval of additional days may be granted.
  4. Students will complete work assigned by teacher and submit within the identified timeframe.

 Unexcused Absence: If a parent fails to make prior arrangements with the principal for extended student absences and if the school cannot locate the parent or student to verify the reason for the student’s prolonged absence, the student’s absence is unexcused.

  • Students with unexcused absences may be able to make-up work subject to approval by the principal.
Absence Notification Schedule
Absence Action Plan

Attendance Support Plan – Evaluation of Student Progress

  • The BLT will assess school and grade level data bi-monthly to determine the total percent of students on track to meet school goals.
  • The SST will review individual student data bi-monthly and determine a plan of action for students who became “at-risk for off track” during that month.
  • The SST will review individual student progress data for students previously identified as “at-risk for off track” to determine a plan to continue intervention, increase intervention, or fade intervention supports.

Community and Legal Intervention

In accordance with state law, a school administrator, school resource officer, or truancy specialist may issue anotice of compulsory education violation to a parent of a school-age child if the school-age child is absent without a valid excuse at least five times during the school year.

A notice of compulsory education violation shall:

  • direct the parent of the school-age child to meet with school authorities to
  • discuss school attendance problems;
  • designate the school authorities with whom the parent is required to meet;
  • state that it is a class B misdemeanor for the parent of the school-age child to intentionally or recklessly fail to meet with designated school authorities to discuss attendance problems or fail to prevent the school-age child from being absent without a valid excuse five or more times during the remainder of the school year;
  • be served on the school-age parent by personal service or certified mail; and not be issued unless the school age child has been truant at least five times during the school year.

CSD Attendance Plan Assurances

  • SCC approves plan
  • School plan is accessible on school website
  • Teachers accurately record student attendance daily for students.
  • School staff follow guidelines for absence reporting and coding, as established by the Department of Planning and Enrollment.
  • Principal has submitted school attendance plan to their respective School Performance director for review and approval
 
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